Resources for organising a Rogaine
The book, "Organising a Rogaine" by Rod Costigan, is a fantastic reference for organisers and NSWRA owns several copies. You can arrange to borrow a copy through the Secretary on the Committee, or there's also information on purchasing a copy on the Books page. This website contains more specific advice relevant to organising a rogaine in NSW. Good luck!
There are four key roles involved in organising a Rogaine:
- Event Coordinator
- Administrator
- Course Setter(s)
- Caterer(s)
Event Coordinator Role
- To act as an overall coordinator.
- To check that everything gets done.
- To be a main point of contact for other volunteers.
- To seek information and assistance from the committee (The Events Manager on the Committee should be an initial point of contact).
- Please see the Coodinator page for all the information you need.
Administrator Role
- To accept and process event entries.
- To record and bank entry fees received.
- To provide information to competitors before, during and after the event.
- To register teams, distribute maps etc at the registration desk on the day of the event.
- To record arrivals and departures, calculate scores and allocate placings.
- To compile a result list.
- Please see the Administrator page for more information.
Course Setter Role
- To design and mark out the position of all check points and prepare the map.
- Please see the Course Setter page for all the information you need.
Caterer Role
- To prepare a menu and divide up amongst the members of your team the task of purchasing the materials and bringing them to the event.
- To supervise the cooking and presentation of the food and drinks at the event.
- To keep track of all costs, submit a claim to the treasurer and see that your team is reimbursed.
These roles do not necessarily need to be undertaken by four separate people. Ideally a Rogaine should be organised by a team of people working together. This checklist provides a guide to the key tasks that need to be completed and who may undertake each task.